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Attendee Information

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Hotel Info

Magic with the Belles will be held at the Hilton Orlando in Orlando, FL. While there are too many local accommodations to count, there's really nothing better than being on-site during the weekend of the event.

  • You may now begin booking in our discounted hotel block at the Hilton Orlando at a starting rate of $299.00/night. Our block includes availability from Tues, March 18 through Tues, March 25, 2025.

  • A one night's deposit will be due at time of booking but will be refundable up to 72 hours before arrival.

You may book your room here.

Make sure to check back or stay up to date via the Facebook Attendee group!

Event Info

Event Name:

Magic with the Belles


Date:

March 22, 2025


Event Time:

Session 1 | 9:00 AM-1:00 PM

Session 2 | 3:00 PM-7:00 PM


Venue:

Hilton Orlando

6001 Destination Pkwy

Orlando, FL 32819


Event Space:

Orange Ballroom


Event Schedule:
Session 1 Line Opens | 7:00 AM
Volunteer Pre-Signing | 8:30 AM
Session 1 Doors Open | 9:00 AM

Session 1 Ends | 1:00 PM

Session 2 Line Opens | 1:00 PM

Volunteer Pre-Signing | 2:30 PM

Signing 2 Doors Open | 3:00 PM
Session 2 Ends | 7:00 PM

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tickets

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Event FAQ

Will tickets be available at the door?
Tickets will not be available at the door. If Eventbrite shows sold out, please join the Facebook attendee group. As we get closer to the event, a buy/sell post will be pinned to the top.

Will early entry/VIP tickets be available?

VIP tickets will not be offered for either session. All tickets, including Black Friday, will enter at the same time per session.

Will the event ticket also include parties, panels, meet & greets, and other specialty events?

No, the General Admission ticket only includes the session of your choosing. No other events held before or after the signings will be sponsored and hosted by Southern Belle Book Events.

 

How many tickets will be sold?

We plan to sell only 500 tickets per session. While we do acknowledge this is a low ticket number, we appreciate open space, room to breathe, and the need for a comfy event in order to make a memorable day for authors, readers, volunteers, and staff. 

 

Will my spouse or child need a ticket?

A spouse or any person over the age of 14 will be required to hold a ticket to enter the event. 13 and under may enter for free.

What time should we get there?

We like to suggest that the line begin forming 1 hour prior to each session.

What is the name of the event space and how do we get to it?
The event will be held in Orange Ballroom. The event space is located on the ground floor. Signage will be in place to help guide all attendees.

Can we park on-site if we aren't staying at the Hilton?
Yes! Parking will be available on-site at a discounted rate of $15.00 per day. Valet will also be available for $45.00 per day.

Are there ID or minimum age requirements to enter the event?
Photo ID will not be required to check in at the event. The only exception will be attendees who arrive without a ticket visible via print or phone. Any child 13 years old or younger will not require a ticket. Any attendee over the age of 14 will require a ticket to the event.

Are tickets refundable or transferrable?

No, tickets are not refundable but are transferrable. We do not require that the name shown on the ticket matches. Please note that if a ticket is not visible at registration, a photo ID will be required which will need to match the ticket. If you tend to be forgetful, we suggest making sure your ticket is in your name.

Will authors be split into different sessions or will all authors be available during both sessions?

Every author and vendor shown on the lineup will be available and signing during both sessions.

 

How many authors can be seen per session?

We can't guarantee a certain amount of authors per session but we are confident that you'll certainly be able to meet most, if not all, of the authors you're looking to meet.

Will authors offer pre-orders for the event?

Yes! We'll have pre-order information added to the website as we get into 2024. We expect pre-order links to begin appearing from authors approx. 10-12 months before the event.

Will there be any models in attendance?
No models will be in attendance. It’s not that we don’t love them and adore the event hosts that choose to host models; we just prefer to keep the focus on the attending authors and vendors at our events.

What can I bring to the event?
Attendees may bring any item into the event to be signed. We highly suggest paperback/hardback copies of your favorite books by the attending authors, although we commonly see canvas prints, apparel, e-reader cases, scrapbooks, and more.

Are wagons allowed for carrying books at the event?
Yes, wagons and carts are allowed. We do ask that attendees please be respectful if bringing these items and don't "run over" other attendees. No one likes a bumped heel or flattened toe, right?

What payment forms will be accepted at the event?
No tickets will be available for purchase at the event for entry into the signing unless otherwise noted. Once you've entered the event, each author will have their own table and with that table comes their own policies, payment acceptance, etc. Most authors will accept cash or card. If bringing cash, we suggest bringing small bills ($1.00, $5.00, $10.00) as many books are priced between $10-20. 

Should I bring books from home or do I purchase them at the event?
Why not both? We suggest both. Do you have a specific title or cover you REALLY love and want to make sure you leave with it signed? Bring it with you. Many authors offer pre-orders for the event to also ensure that they have the title you're looking for but pre-orders do close approx. 1 month prior to the event. All authors will have many of their releases with them at their table, so don't feel like you can't purchase without a pre-order. Of course, we always recommend venturing around the room to meet new-to-you authors or titles. We love, love, love that you've attended the event to meet your favorite authors but who knows, a brand new author might be your next obsession.

Is there a limit to the quantity of books I may bring?

Yes, a 5 book limit will be put in place for each author. If an author has their book limit in regards to totals or personalization, those limits will supersede our pre-set limit of 5. To confirm an author's limit, please contact the author directly.

Is there a room block available for attendees?

Yes, a hotel block is included in our contract; however, the link will not be made available publicly until approx. 1 year before the event date. Once available, the hotel block will be added to the website in the information at the top of this page.

Do I have to bring my printed ticket to the event?
Tickets may be printed or visible on your smart device. We'll simply need to see the barcode on your ticket to scan.

How can I contact the organizer with any questions?
All questions or concerns may be directed to Southern Belle Book Events via email at events@southernbellebookevents.com.

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